Privacy Policy

Effective Date: 29 July 2026

Privacy Policy

Mynydd Du Gymnastics is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains what information we collect, why we collect it, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

Mynydd Du Gymnastics ("we", "our", "us") provides gymnastics classes for children and adults in Denbigh, North Wales.

If you have any questions about this Privacy Policy or how we handle your personal information, you can contact us:

Email:james@mdgym.co.uk

Registered Address: Unit 5, Dyffryn Trading Estate, Denbigh, LL16 5SU

What Information We Collect

Depending on how you interact with us, we may collect:

Contact information

• Name

• Email address

• Telephone number

Child information

Where you enquire about or register a child, we may collect:

• Child's name

• Child's age or date of birth

• Class interest

• Relevant medical information (only where necessary)

Website information

When you visit our website we may collect:

• IP address

• Browser type

• Device information

• Pages visited

• Time spent on the website

This information may be collected using cookies (see our Cookies Policy).

Special Category Data (Medical Information)

Information about a child's health or medical needs is classed as "special category data" under UK GDPR, which requires an additional lawful basis beyond those listed above.

Where we collect relevant medical information about a child, we do so:

• With the explicit consent of the parent or legal guardian, and/or

• Where necessary to protect the vital interests of the child, or for reasons of substantial public interest relating to safeguarding, in line with Article 9 and Schedule 1 of the Data Protection Act 2018

This information is used only to ensure the safety and wellbeing of participants during classes (for example, informing coaches of a condition that may affect participation) and is shared only with staff who need to know it for that purpose. You can withdraw consent for us to hold this information at any time, though this may affect our ability to safely include your child in certain activities.

Why We Collect Your Information

We use your information to:

• Respond to enquiries

• Add children or adults to our waiting list

• Contact you regarding classes

• Manage bookings and registrations

• Improve our website

• Respond to feedback

• Meet our legal obligations

• Protect the safety and wellbeing of our participants

Our Lawful Basis for Processing

Under UK GDPR we process personal information under one or more of the following lawful bases, depending on the purpose:

• Consent - for non-essential website cookies, and for collecting relevant medical information about children (see below)

• Contract - to manage bookings, registrations and membership

• Legal obligation - to meet safeguarding, insurance and regulatory requirements

• Legitimate interests - to respond to general enquiries and feedback, to maintain waiting lists, and to improve our website, where these interests are not overridden by your rights

Where we rely on your consent (for example, non-essential website cookies), you can withdraw this at any time.

How Long We Keep Your Information

We only keep personal information for as long as necessary.

Typically:

• Enquiries: up to 12 months

• Waiting list information: until a place has been offered or you ask to be removed

• Membership and registration records: for as long as required for safeguarding, insurance and legal purposes

• Feedback submissions: up to 24 months

• Website analytics: according to Google Analytics retention settings

Information that is no longer required is securely deleted.

Who We Share Information With

We only share personal information where necessary.

This may include:

• Welsh Gymnastics or British Gymnastics (where required for membership or insurance)

• Our website provider (Squarespace)

• Google Workspace, including Google Sheets, for the secure storage and management of enquiries, waiting list registrations and feedback submissions

• Email service providers

• Professional advisers

• Government or regulatory authorities where required by law

We never sell your personal information.

International Transfers

Some of our service providers may store data outside the United Kingdom.

Where our service providers store data outside the UK, we rely on the UK Addendum to the EU Standard Contractual Clauses (or the provider's UK-adequacy status) to ensure your information remains protected.

Keeping Your Information Secure

We take appropriate technical and organisational measures to protect personal information against:

• Unauthorised access

• Loss

• Misuse

• Disclosure

• Alteration

Although no website can guarantee complete security, we work hard to keep your information safe.

Your Rights

Under UK GDPR you have the right to:

• Access your personal information

• Correct inaccurate information

• Request deletion of your information

• Restrict processing

• Object to processing

• Request data portability (where applicable)

• Withdraw consent where consent is the lawful basis

To exercise any of these rights, please contact us using the details above.

Complaints

If you are unhappy with how we have handled your information, please contact us first so we can try to resolve the issue.

You also have the right to complain to the Information Commissioner's Office (ICO).

Website: https://ico.org.uk

Children's Privacy

As a gymnastics club, much of the information we collect relates to children.

We only collect information necessary to provide our services and expect parents or legal guardians to provide information on behalf of children under the age of 13.

Any information relating to children is handled with additional care and only shared where necessary for safeguarding, legal or operational reasons.

Third-Party Websites

Our website may contain links to other websites.

We are not responsible for the privacy practices of external websites and encourage you to read their privacy policies.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time.

Any changes will be published on this page together with the revised effective date.